"1. Outcome-Based Thinking. Articulating in the most specific terms possible what a successful outcome looks like for any given use of your time. Or as I like to put it, “How will I know when I’m done with this?”
2. The Next Action. Knowing that you don’t need to track everything you could conceivably do about a Project; you just need to know the next physical action that would get you closer to completion.
3. The Review. Accepting that the heart of the Trusted System that lets you move through a day with a high tolerance for ambiguity is the knowledge that eventually everything you’re doing gets looked at once a week without fail."